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Purchasing Department

Request for Proposal: SP-09-31-011409-1

Henry County Board of Commissioners is requesting proposals from qualified vendors to complete the kitchen expansion and renovation at the Henry County Jail in McDonough, Georgia. The Contractor shall furnish all materials, labor, tools, equipment and services necessary in the performance of this RFP.

Proposals will be received by Henry County Board of Commissioners, Purchasing Department, 140 Henry Parkway, Room 209, McDonough, Georgia 30253 until 3:00PM local time on Wednesday January 14, 2009. Late proposals will not be considered nor returned. Proposals will be formally accepted and acknowledged at the Henry County Administration Building by staff personnel.

An on-site pre-proposal meeting will be held on Monday December 29, 2008 at 3:30PM; attendees will meet in the lobby of the Jail Administration Building, 120 Henry Parkway, McDonough, Georgia. This meeting is not mandatory; however, attendance is strongly recommended as failure to attend will not relieve the vendor of fulfilling all requirements and/or obligations of the proposal. Also, individual meetings with the County staff regarding the RFP may not be available. Each bidder shall examine and thoroughly familiarize himself with all existing conditions, including all laws, ordinances, rules and regulations that will affect the work prior to submitting a proposal.

Bids/proposals may be submitted by mail, common carrier, or delivered in person; electronic bids (fax or e-mail) are not acceptable. All bids/proposals must be received by the Purchasing Department on or prior to the date and time specified.

Each bid/proposal shall be accompanied by a Bid Bond in an amount of not less than five percent (5%) of the total bid amount. The Bid Bond may be in the form of a surety issued bond or cashier’s check made payable to the Henry County Board of Commissioners. The Bid Bond shall be forfeited to Henry County, Georgia as liquidated damages if the bidder fails to execute the Contract and provide Performance and Payment Bonds within fifteen (15) days after being notified that he has been awarded the Contract.

Payment will be made on a monthly basis for work performed the previous month, less ten percent (10%) retained by the Owner. Invoices shall be paid within 30 days after approval of the Engineer/Project Manager

The Proposal documents and specifications are available and open to public inspection at the Henry County Purchasing Department, 140 Henry Parkway, Room 209, McDonough, Georgia; phone 770-288-6027 or fax 770-288-6047. Bidding/proposal documents may be obtained from the Henry County Purchasing Department; contact Glynn Purser, phone 770-288-6027, fax 770-288-6047 or e-mail gpurser@co.henry.ga.us . Doucments may be purchased for a non-refundable price of $50.00 per set. Please provide a FedEx (or other carrier) number with all mailed payments. Only a bid/proposal submitted by a bidder on record with the Henry County Purchasing Department as having received plans and specifications will be considered.

Proposals may not be withdrawn for sixty (60) days after the time and date set for closing, except as allowed by OCGA. Henry County reserves the right to reject any and all proposals and to waive any technicalities.

Last updated: Wednesday March 10 2010

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Henry County, Georgia - Board of Commissioners - County Government