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Henry County, GA

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140 Henry Parkway
McDonough, GA 30253
Tel: (770) 288-6027
Fax: (770) 288-6047
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Purchasing Department

Invitation to Bid: SP-09-58-062409-1

Addendum No. 1 (PDF)
Addendum No. 2 (PDF)
Addendum No. 2 - Drawings (PDF)
Addendum No. 2 - Specifications (PDF)
Addendum No. 3 (PDF)

Sealed Proposals will be received by Henry County Board of Commissioners, Purchasing Department, 140 Henry Parkway, Room 209, McDonough, Georgia 30253 until 3:00 PM local time on June 24, 2009  Late proposals will not be considered nor returned.

The work to be bid consists of furnishing all materials, labor, tools, equipment and services required to construct the Fortson Library Building  in Hampton, Henry County, Georgia.

A pre-proposal meeting will be held on June 3, 2009 at 10:00AM at the SPLOST Management Office, 112 S. Zack Hinton Pkwy., McDonough, Georgia.  This meeting is not mandatory; however, attendance is strongly recommended as failure to attend will not relieve the vendor of fulfilling all requirements and/or obligations of the RFP.  Also, individual meetings with the County staff  regarding the RFP  may not be available.  Each bidder shall examine and thoroughly familiarize himself with all existing conditions, including all laws, ordinances, rules and regulations that will affect the work prior to submitting a proposal. (Pre-bid attendee list can be viewed here in PDF format.)

Proposals  may be submitted by mail, common carrier, or delivered in person.  Fax or electronic (e-mail) proposals are not acceptable.  All proposals must be received by the Purchasing Department on or prior to the date and time specified.   Proposals  will be formally accepted and acknowledged at the County Administration Building by staff personnel shortly after the time and date for closing.  Bidders and their agents are invited to attend.

Each proposal shall be accompanied by a Bid Bond in an amount of not less than five percent (5%) of the total proposal amount.  The Bid Bond may be in the form of a surety issued bond or cashier’s check made payable to the Henry County Board of Commissioners.  The Bid Bond shall be forfeited to Henry County, Georgia as liquidated damages if the contractor fails to execute the Contract and provide Performance and Payment Bonds within fifteen (15) days after being notified that he has been awarded the Contract.

Payment will be made on a monthly basis for work performed the previous month, less ten percent (10%) retained by the Owner.  Invoices shall be paid within 30 days after approval of the Engineer/Project Manager.

The RFP Documents, Forms and Specifications are available and open  to public inspection at the Purchasing Department, Henry County Administration Building, 140 Henry Parkway, Room 209, McDonough, Georgia.  Proposal documents may be obtained from Henry County Purchasing Department; contact Glynn Purser, phone 770-288-6027, fax 770-288-6047 or e-mail gpurser@co.henry.ga.us .  Documents may be purchased for a non-refundable price of $100.00 per set.  Please provide a FedEx (or other carrier) number if plans and specifications are to be shipped.   Only a proposal submitted by a vendor on record with Henry County as having received plans and specifications will be opened.

The work on this project shall be completed within three hundred and sixty-five (365) calendar days after receipt of the written Notice to Proceed.

Proposals  may not be withdrawn for sixty (60) days after the closing time and date, except as allowed by OCGA.  Henry County reserves the right to reject any and all proposals and to waive any technicalities.

Additional information (7/2/09): The Statement of Qualifications and Technical Proposal review criteria for SP-09-58-062409-1 were issued in a manner consistent with Qualifications Based Selection (QBS). With respect to this particular QBS proposal process: Nineteen (19) vendors responded to the proposal invitation. Eighteen (18) responses were responsive to the overall proposal request. These eighteen (18) proposals were ranked using the stated language in the proposal documents.

SCORES FOR PART “A”: STATEMENT OF QUALIFICATIONS (Page Three of Proposal Documents)

Firm/Entity Making Proposal

Ranking After Part A Review

 

 

YLH

18

Renaissance

17

Talbot

16

Adams Construction

15

Ward Construction

14

Renfroe Construction

13

Taskforce Construction

12

Panattoni

11

Beatty

10

THS

9

Manhattan

8

Sparks-Grizzard

7

J M Wilkerson

6

C P Richards

5

Bon Builders

4

Headley Construction

3

Mooney Construction

2

Hogan Construction

1

 

 

One vendor (Prime Construction) was determined to be non-responsive; incomplete/did not address certain areas of Part A in the proposal documents.

PLEASE NOTE THAT THERE WERE FOUR AREAS STATED UNDER PART A: STATEMENT OF QUALIFICATIONS. THESE FOUR AREAS OF RESPONSE WERE WEIGHTED EQUALLY.

After the eighteen (18) responsive proposals were ranked based on their responses in Part “A”, the three highest scoring firms were further reviewed in Part “B”, which consisted of their technical proposal.

SCORES FOR PART B: TECHNICAL PROPOSAL

Firm/Entity Making Proposal

Technical Ranking

Stated Cost

Hogan Construction

1

$1,629,000

Mooney Construction

2

$1,674,000

Headley Construction

3

$1,739,000

Please note that scoring for Stated Costs comprised 80% of the Technical Proposal Score and Proposed Project Team comprised 20% of the Technical Proposal Score. Upon completion of the ranking of the Technical Proposals, Henry County reserved the ability to negotiate the project contract or to allow for revisions of proposals. This provision was stated in the proposal documents in accordance with OCGA 36-91-21(c)(2). Staff negotiated with the highest-ranking vendor, in accordance with provisions of OCGA 36-91-21(c)(2). During the negotiation process, Hogan Construction agreed to a proposal cost of $1,615,000 to complete the specified scope of work. Based on the QBS review process, Hogan Construction is the recommended vendor.

 

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Last updated: Wednesday March 10 2010

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