The Henry County
Board of Commissioners held a Regular Meeting at 9:00 a.m. on Monday, August
16, 2004, in the Community Room,
Leland Maddox, Chairman, presiding
Lee Holman, Vice-Chairman, District V Commissioner
Warren E. Holder, District I Commissioner
Gary M. Freedman, District II Commissioner
Jason T. Harper, District III Commissioner (entered during Executive
Gerry Adams, District IV Commissioner Session)
Also attending were Linda Angus, County Manager; Patrick Jaugstetter, County Attorney; Susan B. Craig, County Clerk; Shay Mathis, Deputy County Clerk; LaTonya Wiley, Deputy County Attorney; Rob Magnaghi, Deputy County Manager and Public Safety Division Director; Michael Harris, Public Works Division Director; and others.
Chairman Maddox called the meeting to order and asked for an Acceptance of the Agenda. Commissioner Holman made a motion to accept the Agenda with the following amendments: Item No. III, Mr. Ronnie Owings to appear to present recommendations designating the Flippen Community a “Historic Overlay District,” is to be removed from the Agenda. Also on the bench, dated August 16, 2004, are amendments to today’s Agenda. The first set is numbered 1 through 7, and the next set of numbers, added by Public Works, is 1 through 6 and are to be placed under Item VIII. He said he amended the Agenda to include these amendments. Commissioner Holder seconded; the motion carried 3-1-0 with Commissioners Holder, Holman and Adams voting in favor and Commissioner Freedman voting against. (Commissioner Harper was absent.) Commissioner Freedman stated he had an explanation; he said he always has a problem when the Agenda is amended on a regular basis. He said it takes the public’s opportunity to be pre-warned about the issues coming up. Commissioner Freedman stated an Agenda should only be amended in the case of an emergency.
Commissioner Holman asked for any handouts pertaining to the amendments to be distributed to the Commissioners at this time.
PUBLIC SAFETY DIVISION:
Chief Jenkins supplied the Commissioners with a packet consisting of a description of what the Regional EMS Councils actually do, stating they have the authority, on behalf of the State, to designate a public or nonprofit local entity to coordinate and administer the regional ambulance zoning plan, provide the guidance for developing the regional EMS communications plan, make recommendations for the designation of trauma centers, serve in an advisory capacity to the Georgia Department of Human Resources, and perform other duties as directed by the Georgia DHR. He said the number of representatives from each county is designated by population.
Chairman Maddox asked how many districts there are around the State.
Chief Jenkins answered eleven (11) or twelve (12) with our district being the largest.
Commissioner Holder moved to approve the resolution as read and to appoint Chief Barry Jenkins and Deputy Chief Keith Starr to the Board; Commissioner Holman seconded. The motion carried 4-0-0 with Commissioners Holder, Holman, Adams and Freedman voting in favor.
HUMAN AND COMMUNITY SERVICES DIVISION:
Resolution Pertaining to the Contract for
The Georgia Department of Human Resources has agreed
to renew Grant 5310 for Transportation Operating Assistance for the Henry
County Board of Commissioners (d.b.a., Henry County Transit) for rural public
transportation for the period of July 1, 2004 through June 31, 2005. This is a yearly renewal of this grant and
is used to provide transportation for the Unified Program human services groups
Chairman Maddox said he had a question regarding the
Federal and State dollar amounts shown in the exhibit, and Ms. Angus,
Commissioner Holder made a motion to delay the discussion until later in the meeting; Commissioner Holman seconded. The motion carried 4-0-0 with Commissioners Holder, Holman, Freedman and Adams voting in favor.
APPOINTMENT TO THE HENRY
Ms. Deb Banks, a
Commissioner Freedman made a motion to appoint Mr. Robert J. Head to the position; Commissioner Holder seconded.
Commissioner Freedman stated Mr. Head is an African American and brings much needed diversity to the Board. He said this is a real opportunity for the Board to appoint someone with such a diverse background.
Commissioner Holman asked if anyone could give him the requirements for District appointments.
Ms. Angus stated there is a list in the
Chairman Maddox said there are two (2) vacancies coming up very soon; one will be in District I where the Board member is resigning, and the other one will be in District IV.
Commissioner Holman requested staff distribute copies to members of the Board as letters of resignation are received. He said it is their responsibility to share this information with the other Board members.
The motion carried 4-0-0 with Commissioners Freedman, Holder, Holman and Adams voting in favor.
AGENDA AMENDMENTS / EMERGENCY AGENDA ITEMS:
$7 Million Unallocated Budget.
Ms. Angus stated based on the discussions regarding the Courthouse, issues of other land the Board owns, and the expansion of the Jail last week, this Agenda item needs to be addressed in Executive Session. She said this is not ready, and the distribution will depend on some of the decisions that entered into the picture last week.
Commissioner Holman made a motion to table this item
and place it on the Tuesday, August 17th Regular Board Meeting
Agenda. At that time, the
Commissioner Freedman made a motion to table this item and place it on the Tuesday, August 17th Regular Board Meeting Agenda when there would be a full Board present; Commissioner Holder seconded. The motion carried 4-0-0 with Commissioners Freedman, Holman, Holder and Adams voting in favor.
Appointment to the Henry County Department of Family and Children Services.
Commissioner Holder said since this appointment is from District I, he would like to delay this item until the August 17th Regular Board Meeting; Commissioner Holman seconded. The motion carried 4-0-0 with Commissioners Holder, Holman, Freedman, and Adams voting in favor.
Request to Appear by Connecting Henry Regarding Community Christmas for Needy Families.
On behalf of Connecting Henry, Denese Rodgers addressed the Board regarding the “Community Christmas for Needy Families program.”
Ms. Rodgers said with the support of the Board of
Commissioners last year, Connecting Henry, through the “Community
Christmas for Needy Families Program,” helped thirty-three (33) individuals and
families, twenty (20) churches, twenty-two (22) businesses, seven (7) schools,
six (6) service groups, and six (6) government agencies. She said
Ms. Angus said this is the first time she has heard this request, and this is something she could resolve. Ms. Angus advised Ms. Rodgers to contact staff to set up a meeting for discussion. Commissioner Freedman advised Ms. Rodgers the $2,000 would have to come before the Board for approval at a later date.
Request Approval to Apply for the Community Services Block Grant – Fiscal Year, 2005.
The Senior Services Department is the local Agency
on Aging, and the Henry County Senior Services provides Community based
services for low income citizens of
Ms. Mary Moore, Director of Senior Services, said
this is continuation funding, not new funding, and
Commissioner Adams made a motion to accept this grant; Commissioner Holder seconded. The motion carried 4-0-0 with Commissioners Holder, Holman, Adams and Freedman voting in favor.
Request Approval of the 2005 Contract Regarding Atlanta Area Agency on Aging.
Since 1989, Henry County Senior Services has been
the local agency on aging. In accordance
with that role, Senior Services receives funding from the Federal and State
governments which is passed through the Atlanta Regional Commission (the
Atlanta Area Agency on Aging). These
funds are allocated to Senior Services through the attached FY-2005 contract
Chairman Maddox asked if this was a matching grant.
Ms. Moore said this one does require a local match but is a rollover budget from last year; thus, there are no changes at this point to the budget.
Commissioner Holder made a motion to approve the request; Commissioner Adams seconded.
Chairman Maddox asked for the dollar amount of the match. He asked, “can we give services to take care of the match?”
Ms. Moore said the Atlanta Regional Commission says there are about eleven (11) different funding sources and would require a power point with those matches. She said some of the local matches are 5%; some are 10%, etc.
Commissioner Holman asked for the total dollar
Ms. Sandy Craig, Senior Services Department, stated it is a 10% match and the ARC amount is $350,000, so she estimated $35,000.
Commissioner Freedman said he wanted to make sure this is a budgeted item, and Ms. Angus stated it is.
The motion carried 4-0-0 with Commissioners Adams, Holman, Holder and Freedman voting in favor.
Resolution of the Henry
WHEREAS, Henry County’s allocation for the federal fiscal years 2005- 2010 are:
Fiscal Year 2005
Fiscal Year 2006
Fiscal Year 2007
Fiscal Year 2008
Fiscal Year 2009
Fiscal Year 2010
Local Match Funds
WHEREAS, the funding allocations listed above can be used in the
implementation of the results of the Transit Feasibility study. Thus, creating a funding mechanism for
alternative transportation options becoming available to
WHEREAS, with the approval of this resolution, a letter will be forwarded to ARC accepting the Federal funding allocation for Federal fiscal years 2005-2010. In addition, in the ARC’s FY 2005-2010 TIP/2030 RTP this funding will be listed as “funds to implement Transit Feasibility Study outcomes.”
NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners, approves and accepts the Federal Transit Administration’s 5307 Urbanized Area Formula Grant funds for Federal fiscal years 2005-2010. A letter of acceptance will be forwarded to the Atlanta Regional Commission no later than August 20, 2004.
Commissioner Adams asked if this goes for ‘asphalt and concrete’ or just for studies.
Ms. Lisa Glover, Director of Transportation Planning, said this is for studies and study outcome. She said the study is a result of the requirement of the Federal Transit Administration. Ms. Glover stated the need has to be documented and how the need is to be addressed and then the funding is brought forward. She said the County already has funds in the Unified Planning Work Program to complete a transit feasibility study.
Commissioner Freedman asked if this is a guarantee that the County will receive this every year through 2010.
Ms. Glover said this is a guarantee until 2010, and then it has to be approved by the Board so that it can be documented in the final document that goes to the U.S. Department of Transportation.
Commissioner Freedman clarified, “the Board will have to do the same thing each year regarding approval so that we are paying our matching toward the 25%.”
Commissioner Holman asked Ms. Glover, in her opinion, what “alternative transportation” consisted of.
Ms. Glover stated it includes bus service (which is already being done by GRTA) and also van pooling. She said it has to be forms of transit, not bikes, etc.
Commissioner Holman said the Board has set aside $2 million for a transportation study out of SPLOST money, and now is considering an additional $2 million for an alternative transportation study. He said the Board is going to “foot” $4 million into studying plans and none goes to asphalt, improving a dirt road, a sign, etc. Commissioner Holman said this is “slapping me in the face, and I am against it.
Ms. Glover said this is not $2 million just for a study; the $2 million is for the implementation of the results of the original study that is already listed in the TIP (Transportation Improvement Plan) for 2003 – 2005 for $200,000.
Ms. Angus said the transportation issues are very complex, and she suggested the Board have a meeting on all of the County’s transportation issues showing all of our lists, all of the funding sources and all of the commitments.
Commissioner Holder said the way Federal programs work, if the Board does not participate in this, there will not be a ‘harvest;’ we will not get anything.
Ms. Glover said the study has already been approved by the Board. “We are in the process of completing the Regional Transportation Plan and the Transportation Improvement Plan for submittal to the Federal Government in January. If we do not agree to take this money in August, it will be put back into the region, and it will be made available to other counties.”
Commissioner Adams stated we have not been a
Commissioner Freedman said we only have until August
23rd to notify ARC that we want this, or we will lose it. If we do not use it, there will be other
counties who will grab that money. He
said we are making a commitment of less than $70,000 to get $209,000 more; that
is a good return on an investment. He
said the narrative states “going beyond a study” and is talking also about the
outcome. Commissioner Freedman asked the
Ms. Angus stated this is part of the unallocated fund balance; the $2 million set aside in SPLOST is not necessarily going to cost $2 million. She said this is a figure that it will not exceed. Ms. Angus said if the Board would approve the plan, she would bring the budget amendment with a couple of options to determine where to take it from.
Commissioner Holman informed the Board members he is not voting against transportation, but the way this has been presented to the Board, it is very confusing.
Commissioner Freedman said he had a problem with taking it out of the unallocated fund.
Commissioner Holder said where the money comes from
should be left to the discretion of the
The motion to approve the resolution carried 3-1-0 with Commissioners Holder, Freedman, and Adams voting in favor and Commissioner Holman voting against.
Chairman Maddox stated he had failed to announce Commissioner Jason Harper’s absence because he was in Court today. Also, he took this time to introduce the County’s two (2) new elected Commissioners from District II, Ms. Elizabeth “B. J.” Mathis, and District III, Mr. Randy Stamey.
ITEMS ADDED BY THE PUBLIC WORKS DEPARTMENT:
Request to Appear by Mr. Jerry Hagan to
discuss Right-of-Way Acquisitions on
Mr. Jerry Hagan said he wanted to talk about the
Mr. Hagan said everything went along fine until the County started blasting with dynamite for the pipe for the pump station. He said the County blew a two-hundred ten (210’) foot long, thirty (30’) foot deep rock that shook his house and cracked the foundation. He said the construction crew told him most of the area is just rock.
Mr. McMickle told Mr. Hagan that his slope in his back yard would be one to one and a half. Mr. Hagan said he does not know how steep that is, but Mr. McMickle told him he (Mr. McMickle) would have to walk around a one to one and a half slope. Mr. Hagan suggested an industrial quality fence or a retaining wall if it is going to be that steep.
Mr. Hagan said 90% of the community does not want clear-cutting in the subdivisions, and he has counted over 100 trees that will be taken down. He said the County could save half of those trees by putting the road in at just forty-five (45’) feet. He suggested if the Board wanted to replace the lost trees that are in the way of progress, some Leland Cypress or privacy trees could be planted.
Mr. Hagan said all of this should have been presented to the Board with the original plan when the decision was made to straighten the curve and make a safe bridge. He does not understand why the Board is devaluing three (3) expensive subdivisions, making a dangerous slope, and taking more trees than the County needs to just because the contracting company (Heath & Lineback) in Marietta was hired to construct a road as inexpensively as possible from point ‘A’ to ‘B.’
Mr. Hagan asked the Board to consider realigning the road, since the project is in preliminary stages, taking forty-five (45’) feet rather than ninety (90’) feet of his back yard, installing industrial fencing, replacing the lost trees with privacy trees, and monitoring the house during the road construction for structural damage.
Commissioner Freedman encouraged Board members and DOT to look at this to find an alternative solution to avoid infringing on peoples’ property, cutting down trees, and destroying the value of homes. He thought there was a solution that was less imposing on Mr. Hagan and his family.
Commissioner Holman stated Mr. Michael Harris, Public Works Division Director, has been working on an alternative plan which would bring the road forty-five (45’) feet in his back yard.
Mr. Harris said staff has been working with Mr. Hagan, and a substantial amount of modifications have been completed within the realm of the existing design by the SPLOST staff. Mr. Harris said to reduce the property from ninety (90’) feet to the forty-five (45’) feet, per Mr. Hagan’s request, would require it to go back to the engineering firm for redesign. Referencing the November 17th Board Meeting, at that time the SPLOST staff did come back before the Board, and it was agreed to increase the design cost by $37,000 to redesign that area to incorporate some of the roads leading up to the bridge. He said it was a smart decision, and they made an assessment of the entire project, and it was the wise thing to do. Mr. Harris said that precipitated a change in the construction cost, and the actual amount increased by $509,000, based on design changes at that time. He said there is not a set number for how much the actual design cost will be, but the estimation will probably be in the ‘ball park’ of $20,000. Mr. Harris said in order to proceed with what Commissioner Freedman has asked, authorization would be needed to increase the budget immediately to increase the design budget by approximately $20,000 and then the redesign of the road could take place. There will be some additional costs related to construction, because the project would be extended out somewhat. An exact cost has not been determined, because the final design has not been secured. He said they anticipate it to be around $150,000 to $200,000.
Chairman Maddox asked where the design of the road stands today.
Mr. Lynn Bledsoe, Program Manager, stated it is in ‘red line’ review, and modifications have been completed regarding the slope of the bank. It will be a non-maintenance type bank having less impact on Mr. Hagan’s property.
Chairman Maddox asked if it is redesigned, why is it going to cost another one-half million dollars?
Mr. Harris said the original estimate was $800,000; that cost has now gone to $1.3 million. The reason it has gone to $1.3 million is because the scope of the project was extended; the lanes were added on both sides. In moving a road over, the limits of the existing design would have to be extended; therefore, there would be some additional construction costs.
Chairman Maddox directed staff to move forward and take precautionary measures and do this as quickly as possible.
Commissioner Holder asked if there was any safety concern with a bridge going back in the existing location.
Mr. Harris said the problem with the existing location is the curve leading into the bridge. He said the original plan called for the replacement of the existing bridge in the existing location. The design of the roadway leading to and from the bridge on both sides was then reviewed, and it was determined there was a horizontal and vertical curve coming into the bridge. It is a dangerous condition as it stands today.
Mr. Bledsoe said the main concern is shutting the road down and taking down the existing bridge.
Chairman Maddox said he thought the engineers should be allowed to go ahead and do what is best for the County and for the applicant at the least amount of cost.
Commissioner Holman made a motion to direct SPLOST to reconsider their design to include a six (6) month detour to reuse the roadbed of the existing bridge; Commissioner Freedman seconded. The motion carried 4-0-0 with Commissioners Adams, Holman, Freedman and Holder voting in favor.
Request Approval of a Bid for Design/Construction of the Courthouse Annex.
Chairman Maddox stated this would be discussed in Executive Session.
Request Approval of a Bid for an Animal Crematory and Walk-In-Freezer to be Used at the New Animal Shelter.
Sealed bids were solicited for the purchase of one animal crematory and one walk-in-freezer, and the SPLOST Management Department received three (3) sealed bids for these items. The cost of the animal crematory is $52,337.00 and the cost of the walk-in-freezer is $11,760.00, for a total of $64,097.00. The SPLOST Management recommends the low bidder, Bestech.
Commissioner Holman made a motion to approve the request; Commissioner Holder seconded. The motion carried 4-0-0 with Commissioners Holder, Holman, Freedman, and Adams voting in favor.
Request Approval of a Bid Pertaining to the
Widening and Resurfacing of
Sealed bids were solicited for a project to widen
Commissioner Holder made a motion to approve the request; Commissioner Holman seconded.
Commissioner Holder asked if this request is approved today, when would the Notice to Proceed be issued?
Mr. Harris said he would have it out this week.
The motion carried 4-0-0 with Commissioners Holder, Holman, Adams, and Freedman voting in favor.
Request Approval to Use Impact Fee Revenues Towards the Purchase of Land.
The Commissioner for District V has identified an
available tract of land on
Commissioner Holman made the motion to approve the request; Commissioner Holder seconded.
Ms. Angus stated this is the second allocation from impact fees that are being drawn from the Library’s portion of the impact fee; the first allocation was for the Cochran Library.
Chairman Maddox said
Commissioner Freedman said, “you cannot convince me we have got to go out and buy land to build a Library, when we already own land. Now you are going to spend impact fees of hundreds of thousands of dollars to buy land when you already have it. I have seen nothing that says that site is not suitable.” Commissioner Freedman said impact fees should be spent where they are collected.
Commissioner Adams asked why forty (40) acres would be needed to build a Library?
Commissioner Holman said this is a multi-purpose
purchase; the primary function is to realign
Commissioner Holder said the Board was told Hidden Valley was rock; there was so much rock in the park they could not install a septic system. He said he has not seen any proof of that.
Ms. Angus said the conclusion was based on the
problems with the
Commissioner Adams said he noticed the total is $700,000 for the District V DOT allocation and $175,000 from impact fee, but the appraisal shows $600,000. He asked if it is $600,000 or $700,000.
Ms. Angus said the appraisal was $700,000, and she displayed a copy.
The motion carried 3-1-0 with Commissioners Holder, Holman, and Adams voting in favor and Commissioner Freedman voting against.
Resolution to Rescind Resolution 04-292 for Stockbridge/Cochran Library and Approve a New Resolution.
WHEREAS, the Henry County Board of Commissioners wishes to rescind Resolution 04-292 and approve a new resolution to allow use of Henry County Funds for the Stockbridge/Cochran Library for construction and to replace with the proceeds of the existing Cochran Library (after the sale); and
WHEREAS, the Stockbridge/Cochran Library is on the SPLOST II Designation list and was approved by the Board on August 14, 2004 with a budget amount of $2.2 million; and
WHEREAS, the funding for this project will include $1.1 million from SPLOST II, 250,000.00 from the savings from the Stockbridge Tag Office, Henry County Funds (reimbursed with existing Cochran Library proceeds), and the balance from impact fees; and
WHEREAS, the proceeds from the sale of the existing Cochran Library would be covered by Henry County Funds at the present and reimbursed with the proceeds from the sale of the existing library as stated in Intergovernmental agreement, attached;
NOW, THEREFORE, BE IT RESOLVED the Henry County Board of Commissioners wishes to rescind resolution 04-292 and approve a resolution to include use of Henry County Funds which will be replaced with the proceeds from the sale of the existing Stockbridge/Cochran Library, and the balance to be covered by impact fees and authorizes the Chairman of the Board to sign all necessary documents.
Commissioner Adams made the motion to approve the resolution; Commissioner Holman seconded.
Mr. Harris said the reason staff is pushing forward with this is the bid for the Library is due this week. He said staff wanted to make sure they had all of the funds secured and in place. Mr. Harris stated there have been conversations with the Library Board and they are aware this intergovernmental agreement is coming before them. He said they sent him a letter saying they are in agreement and said to go ahead and move forward.
Commissioner Holder said this just assures when the bid comes in, the County can award the contract and get it underway. The Library Board cannot sell the existing Library until they have another place to relocate; then it will sell, and the money will come back to replenish the money the Board is approving now.
Commissioner Freedman said, “the Church is buying it and did tell them they could stay there until the new one was built; that was part of the agreement.”
Commissioner Adams said there were two different agreements; either they would give a certain price if they moved right away or a certain price if the move was later.
Ms. Angus stated she has pursued this issue with the intentions of the County holding title to all Library land and building purchases.
The motion carried 4-0-0 with Commissioners Holder, Holman, Adams, and Freedman voting in favor.
There were no public comments.
Request Approval to Accept the
Ms. Angus referenced the Department of Human Services Contract, stating the total obligation of $281,800 is correct; the Federal match is $172,040, which was a typographical error, and the State match is $109,760 that was prepared and confirmed by the Transportation Department and Michael Sabine. She said this is a reduction from last year’s total obligation and match, and last year was a reduction from the year before. She stated there is obviously a trend from the Federal level.
Commissioner Holman made a motion to approve the request; Commissioner Freedman seconded. The motion carried 4-0-0 with Commissioners Holman, Freedman, Holder, and Adams voting in favor.
Commissioner Holder congratulated Ms. B. J. Mathis and Mr. Randy Stamey and welcomed them on board. He extended for himself, and the entire Board, any hand they could give them between now and then to get them up to speed. He stated the more they can see ‘hands on’ and attend the orientation class, they will be able to relate a lot easier.
Commissioner Holder said he had a petition to
present to the Board from the residents on
Commissioner Holman congratulated Ms. B. J. Mathis and Mr. Randy Stamey for winning their election.
Commissioner Holman also mentioned he received an
e-mail announcing the Stormwater Management Kick-Off at the
Ms. Angus said it is part of the NOI process, but said we cannot begin to address the improvements until we have the inventory.
Commissioner Holman read out of the Legal Organ,
Ms. Angus said there are times when employees are on extended leaves, and said we can’t replace them because they intend to come back, and their offices need help while they are gone. She said we have been buying services without them having been bid out.
Commissioner Holder stated he would like to add to
the Agenda of the Board of Commissioner’s Regular Meeting on Tuesday, August 17th
in response to a memo from the
8/17/04 Tuesday - 9:30 a.m. Called Meeting – Millage
8/17/04 Tuesday - 6:30 p.m. Regular BOC Meeting - Millage
9/06/04 Monday - LABOR DAY (No Meeting)
9/07/04 Tuesday - 9:00 a.m. Regular BOC Meeting
9/20/04 Monday - 9:00 a.m. Regular BOC Meeting
9/21/04 Tuesday - 6:30 p.m. Regular BOC Meeting
Commissioner Holder moved to convene into Executive
Session, in accordance with the provisions of O.C.G.A. 50-14-3, and other
applicable laws, and pursuant to advice by Patrick Jaugstetter, the
(Commissioner Harper entered the meeting during Executive Session.)
Commissioner Holman made the motion to reconvene into Public Session; Commissioner Harper seconded. The motion carried 5-0-0 with Commissioners Holman, Harper, Freedman, Holder, and Adams voting in favor.
Commissioner Holman made the motion to authorize the Chairman to sign the affidavit for Executive Session; Commissioner Holder seconded. The motion carried 5-0-0 with Commissioners Holman, Harper, Freedman, Holder, and Adams voting in favor.
Commissioner Holman made a motion to amend the
Agenda and authorize the
Commissioner Holman withdrew the motion, and Chairman Maddox withdrew his second.
Commissioner Freedman made the motion to adjourn at 1:58 p.m.; Commissioner Adams seconded. The motion carried 5-0-0 with Commissioners Freedman, Adams, Holman, Harper, and Holder voting in favor.
Leland Maddox, Chairman
Peggy L. Malcolm, Deputy County Clerk