STATE OF GEORGIA

 

COUNTY OF HENRY

 

          The Henry County Board of Commissioners held a public meeting at 9:00 a.m., Monday, June 14, 2004, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia.  Notice of this meeting was posted on the bulletin board in the entrance foyer of the County Administration Building.  The Daily Herald was notified of this meeting.  Those present were:

 

          Leland Maddox, Chairman, presiding

          Lee Holman, Vice-Chairman/District V Commissioner

          Warren E. Holder, District I Commissioner

          Gary M. Freedman, District II Commissioner

          Jason T. Harper, District III Commissioner

          Gerry Adams, District IV Commissioner

 

          Linda G. Angus, County Manager; Susan B. Craig, County Clerk; LaTonya Wiley, Deputy County Attorney; Rob Magnaghi, Deputy County Manager/Public Safety Division Director; and others.

 

          Commissioner Holman made a motion to approve the agenda; Commissioner Holder seconded; and the motion carried by a vote of 5-0, with Commissioners Holman, Harper, Holder, Freedman and Adams in favor.

 

          Ms. Angus stated the first resolution pertaining to the budget is the Fiscal Policy, which the Board adopts every year.  She stated there are not significant changes to the policy, except for Item IX.  She said there have been problems getting all of the component unit budgets so Henry County’s audit could be completed in a timely manner.  She noted the Library System uses a separate auditor and the policy would require the Library use the County’s auditor instead of their own.  She noted this year the Library’s audit held up the bond issue because their auditor was not finished.  Chairman Maddox asked whether there is any problem with the Library using the same auditor as the County.  Ms. Angus said it is not a problem because the Library is a component unit of our government and that is why they must be included in our audit.

 

          Commissioner Freedman cited Item VI which states the County Manager is authorized to make budget transfers in any amount.  He said he would like to cap that amount.  Ms. Angus stated this was already addressed and the County Manager already has the authority.  She noted money was transferred from Contingency to pay the GRTA bill, for instance.  She said the real key is having someone the Board can trust in the County Manager’s job.  She said since January, a fiscal report has been provided that shows exactly what is going on.  She said the purpose of this item was to get things off the agenda so the County could operate every day in a calm manner.  Commissioner Freedman said this could theoretically be millions of dollars, and there is a limit by State law of what can be spent without Board approval.  He said it has been violated more than once and has required retroactive approval of the Board. 

 

          Commissioner Holder asked the County Attorney whether this item of the Fiscal Policy is contradictory to State law because anything that is changed or moved is a budget amendment and he thought it required Board action on a budget amendment.  Ms. Angus stated internally within a fund a budget amendment is documented and those requests are made by the Budget and Finance Department, and are normally initiated by the department.  She said she does not produce budget transfers herself, and she either signs them or does not sign them.  She said the only way funds are released by purchases that must go to bid is after the Board awards the bid. 

 

          Chairman Maddox said the next paragraph says the County Manager delegates to the Division Director the authority to approve transferring an amount not to exceed $5,000, and that seems to be something that caps the amount. 

 

          Ms. Angus said if the Board could see the internal torture she puts departments through prior to approving purchases and the transfer of funds, the Commissioners would not be concerned at all. 

 

          Commissioner Holman asked how many transfers are made daily by the County Manager.  He said he would like a record of when transfers are made. 

 

          Commissioner Freedman asked the County Attorney if there is a limit that can be spent or transferred without the Board of Commissioners’ approval.  Ms. Wiley said the problem could be eliminated if the item says “in an amount not to exceed Georgia law.” 

 

          Ms. Angus stated an example of something that should not have been approved by the Board and her was the budget amendment for the senior centers.  She said the County recently received an additional $200,000 for the senior citizens programs.  She said in the new positions that were listed, her question before signing it was whether there were new positions which would be funded next year.  Ms. Angus said after it was approved, she started getting personnel action forms and it ended up being a way to promote employees and give them additional salary, and hire at the bottom.

 

          Commissioner Freedman suggested the language in paragraph VI read “the County Manager is herein authorized to make budget transfers not to exceed the amount authorized by State law within a particular fund.”  Commissioner Adams suggested the end of the sentence include “within parameters allowed by Georgia law.”

 

          Ms. Angus noted the Board approved Mr. Michael Harris, Public Works Division Director, and her making change orders to contracts and the County Attorney was the one who wrote the format to do so.

 

          Ms. Angus said the Board can include language to require a copy of  any budget transfers. 

 

          Commissioner Adams made a motion to approve the 2004-05 Fiscal Policy, with an amendment to paragraph 6, at the end of the first sentence, to add “within the parameters allowed by Georgia law.”  Commissioner Harper seconded the motion.  The motion passed by a vote of 5-0, with Commissioners Holman, Holder, Freedman, Harper and Adams in favor. 

 

          The Fiscal Policy, as adopted, is as follows:

 

 

“Fiscal Year 2004-05 FISCAL POLICY

 

 

PURPOSE

 

Whereas, the Board of County Commissioners adopts a fiscal policy for organizations funded by the Board as a guide in preparing and administering the Fiscal 2004 Budget; and

 

Whereas, pursuant to this policy, the County Manager develop and implement guidelines to ensure adherence to this policy in the preparation and administration of the annual budget

 

Now, therefore be it resolved, that the following provisions be, and hereby are, adopted for the ensuing fiscal year:

 

OBJECTIVE

 

The primary objective of the fiscal policy of the Board of Commissioners is to present and sustain a fiscal plan to efficiently and economically provide necessary governmental services to the citizens of Henry County.

 

Policy and Procedures

 

I.                     An Operating Budget will be prepared in accordance with statutory requirements and with the following provisions as follow:

 

1.     Personnel Services (Position Request)

 

It is the intent of the board to staff each Department with the minimum personnel required to accomplish its mission, e.g., to serve the citizens of Henry County. Unnecessary vacant positions will be eliminated, and the need for new positions will be fully justified.  The Board will approve the creation of new positions.

 

2. Operating Expenses (Budget Preparation Worksheet)

 

Total operating expenses for current programs and levels of service shall be held at the lowest possible cost. Line items must be thoroughly justified in writing.  Additional sheets may be added for explanation as necessary.

                               

3. Capital Outlays (Capital Outlay Request)

 

Include fixed assets with value in excess of $5,000 and with a life greater than one year (at least three years) but not in excess of $50,000.  All vehicles, however, fall into this category even if the cost exceeds $50,000 (i.e., road graders, fire trucks, etc.). Items in excess of $50,000 shall fall under the Capital Improvement Program.

 

4. Estimated Revenues (Revenue Worksheet)

 

Departments will assist in the preparation of revenue projections based upon the most reliable current information available.  While estimates will remain on the “conservative” side, known growth factors and past experience must be considered and disclosed. 

 

Reasonable increases in user fees shall also be considered where practical in order to minimize the ad valorem tax burden.  Such fees will be presented and adopted as a part of the Operating Budget.

                   

5. Balanced Budget

 

To the extent reasonably and responsibly possible, the Operating Budget shall be balanced with estimated expenditures being fully funded by estimated revenues. Appropriations of “Fund Balance” shall be used to the extent that sufficient “working capital” is sustained.

To this end, authorizations for Capital Expenditures and new positions will be delayed until the end of December unless otherwise authorized by the County Manager..

 

II.                   A Capital Improvement Budget will be prepared as follows:

 

1.      Capital Improvements

Any capital items over $50,000 (except vehicles) i.e., land, buildings and other major improvements will be included in the Capital Improvements Program and approved separately.  The County Manager with assistance from Community Development Department will coordinate this effort.

 

2.      The CIB will be included in the Operating Budget and the Capital Asset Fund.

 

3.      Sources of funds for Capital Improvements will be included in the proposal.

 

 

III.                  Budget Administration:

 

1.      No Department is authorized to make any charges against another Department’s Budget without the authorization of that Department Head, the Division Director and the County Manager.

 

2.      Each Department is responsible for verifying and certifying the availability of necessary appropriations before :

a.      Approving Requisitions

b.      Recommending bids and awards

c.      Approving vouchers for payment

d.      Hiring personnel, or

e.      Otherwise incurring expenses for the County

 

3.      Department’s will prepare a Budget Amendment Form to accompany any agenda Item needing Budget amendments or transfers.

 

4.      For purposes of this subtitle a “budget amendment” is any action that increases total authorized expenditures (appropriations) for any “fund”. A “transfer” is the movement of appropriations from one department, division or function to another without increasing the total appropriations.

 

5.      All transfers between funds or between Departments shall be approved by the Board of County Commissioners except as herein provided.  The legal level of control is at the department level as specified by the County Code.

 

6.      The County Manager is herein authorized to make budget transfers in any amount within a particular fund within the parameters authorized by the State of Georgia.  The County Manager may delegate to the Division Director’s the authority to approve transfers in the amount not to exceed $5,000 within the same Department.  The delegation of this authority must be in writing.  The Department Directors have the authority to make transfers between line items within a Department not in excess of $500.

 

7.      No expenditure or encumbrance of County funds will be authorized in the absence of sufficient appropriations.

 

8.      All Component Units must provide Henry County with a financial statement by November 1st of each year.

 

9.      Henry County has had to file for an audit extension due to using separate Auditing Firms.  To ensure timely filing requirements, the Library System will be required by County Resolution to retain the Counties Auditing Firm and will pay for the service within the budgeted fees allotted by the County.  Payments will continue to be paid to the Library System on a monthly basis.

 

 

BUDGET CALENDAR

 

              FISCAL YEAR 2004-05

 

 

    Jan. 28, 2004          Budget forms, Personnel Roster given to Department at meeting

 

    Feb. 13, 2004          Budget requests due back from Department Heads

 

    March 2004             Meetings with Division Heads and Departments

 

    April 9, 2004            Advertise Public Hearing

 

    April 20, 2004          Public Hearing

 

    April 23, 2004          Advertise Public Hearing

 

    May 4, 2004            Public Hearing

 

    May 7, 2004            Publish Notice of Adoption

 

    May 18, 2004          Adoption of Fiscal Year 2004-05 Budget

 

    July 1, 2004                        Begin Fiscal Budget Year 2004-05”

 

         

          Ms. Angus presented the resolution pertaining to the General Fund Annual Operating Budget for Board consideration.  She noted total revenues and expenditures are $93,852,055.  She noted within the expenditures is approximately $6 million that is part of the $7 million total the Board can determine how to spend as the year progresses.

 

          Commissioner Holman made a motion to adopt the Annual Budget with the amendment for the Department of Transportation to receive an additional $1.8 million.  Ms. Angus stated if she was in the Board’s position collectively, she would adopt the budget because it will run the County and use $7 million to make those determinations.  The motion did not receive a second.  Commissioner Holman withdrew his motion.

 

          Commissioner Holman made a motion to adopt the budget as presented to the Board with total appropriations of $93,852,055 (listed below); Commissioner Freedman seconded; and the motion passed by a vote of 5-0, with Commissioners Holman, Freedman, Harper, Holder and Adams in favor.

 

          Ms. Angus stated the Tax Commissioner will be required under Georgia law to publish an ad in the legal organ stating there is an increase in the amount of taxes which will be collected, based on the increased tax digest, even though there will not be a millage increase.

 

 

GENERAL FUND

ANNUAL OPERATING BUDGET

 

 

 

 

 

 

 

 

Whereas, the County Code of Henry County, Georgia requires the preparation and

formal adoption of an Annual budget by said Board; and

 

 

 

 

 

 

 

 

 

 

 

Whereas, the Board of Commissioners of Henry County has studied the proposed

budget and after revision of same does hereby approved FY 2004-05 Proposed

 

Budget;

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Now, Therefore Be It Resolved by the Board of Commissioners of Henry County,

 

Georgia that the Fiscal Year 2004-05 Budget is hereby adopted as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FY 2004-05

 

 

 

 

 

REVENUES

 

BUDGET

 

 

 

 

 

PROPERTY TAXES

 

$53,461,360

 

 

 

 

 

SALES & USE TAXES

$21,395,083

 

 

 

 

 

LICENSES & PERMITS

$3,438,675

 

 

 

 

 

INTERGOVMNTL GRANTS

$1,137,962

 

 

 

 

 

CHARGES FOR SERVICES

$8,709,502

 

 

 

 

 

FINES & FORFEITS

 

$3,466,621

 

 

 

 

 

MISC. REVENUES

 

$1,435,773

 

 

 

 

 

OTHER SOURCES

 

$807,079

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL REVENUES

 

$93,852,055

 

 

 

 

 

 

 

 

 

 

 

 

 

APPROPRIATIONS:

 

 

 

 

 

 

 

LEGISLATIVE & EXEC

$22,277,170

 

 

 

 

 

JUDICIAL SYSTEM

 

$8,218,674

 

 

 

 

 

PUBLIC SAFETY

 

$36,169,140

 

 

 

 

 

PUBLIC WORKS

 

$9,076,720

 

 

 

 

 

HEALTH & WELFARE

$4,174,875

 

 

 

 

 

CULTURE & REC

 

$2,714,928

 

 

 

 

 

HOUSING & DEVELOPMENT

$4,592,171

 

 

 

 

 

OTHER USES

 

$6,628,377

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL APPROPRIATIONS

$93,852,055

 

 

 

 

 

 

 

 

 

 

 

 

 

 

          Ms. Angus presented a resolution to adopt the Economic Development annual budget.

 

          Commissioner Harper made a motion to adopt the Economic Development annual budget resolution (listed below); Commissioner Adams seconded; and the motion passed by a vote of 5-0, with Commissioners Freedman, Harper, Holder, Holman and Adams in favor.

 

 

 

 

 

 

 

 

ECONOMIC DEVELOPMENT

 

 

 

 

 

 

ANNUAL OPERATING BUDGET

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Whereas, the County Code of Henry County, Georgia requires the preparation and

 

 

 

 

 

 

formal adoption of an Annual budget by said Board; and

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Whereas, the Board of Commissioners of Henry County has studied the proposed

 

 

 

 

 

 

budget and after revision of same does hereby approved FY 2004-05 Proposed

 

 

 

 

 

 

Budget;

 

 

 

 

 

 

 

 

 

 

 

 

0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Now, Therefore Be It Resolved by the Board of Commissioners of Henry County,

 

 

 

 

 

 

Georgia that the Fiscal Year 2004-05 Budget is hereby adopted as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

REVENUES

 

 

 

FY 2004-05

 

 

 

 

 

 

 

 

 

 

 

 

 

BUDGET

 

 

 

 

 

 

 

 

OPERATING TRANSFER-GEN FD

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$361,240

 

 

 

 

 

 

 

 

TOTAL TRANSFERS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$361,240

 

 

 

 

 

 

 

 

APPROPRIATIONS:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DEVELOPMENT AUTHORITY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$361,240

 

 

 

 

 

 

 

 

TOTAL APPROPRIATIONS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$361,240

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

          Ms. Angus presented the Capital Asset budget resolution.

 

          Commissioner Harper made a motion to approve the Capital Asset resolution (listed below); Commissioner Adams seconded.

 

          Commissioner Freedman asked what the $2.9 million represents.  Ms. Angus stated last year $14 million was taken from the budget after the Board established the parameters of what the fund balance needs to be and staff produced a budget that would end on June 30, 2004, with no fund balance available to be spent, but during this year and through torturing numbers, another $3 million has been produced that can be taken from the fund balance to put into use for the Board to spend.  Commissioner Holman asked whether this amount is part of the $7 million.  Ms. Angus answered affirmatively.  Commissioner Holman said, therefore, if you take $7 million and subtract this $3 million, there is really an excess of $4 million being collected through the $93 million revenue. 

 

          Commissioner Harper’s motion passed by a vote of 5-0, with Commissioners Holder, Freedman, Harper, Adams and Holman in favor.

 

 

CAPITAL ASSET BUDGET

 

 

 

 

 

 

ANNUAL OPERATING BUDGET

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Whereas, the County Code of Henry County, Georgia requires the preparation and

 

formal adoption of an Annual budget by said Board; and

 

 

 

 

 

 

 

 

 

 

 

 

Whereas, the Board of Commissioners of Henry County has studied the proposed

 

budget and after revision of same does hereby approved FY 2004-05 Proposed

 

Budget;

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Now, Therefore Be It Resolved by the Board of Commissioners of Henry County,

 

Georgia that the Fiscal Year 2004-05 Budget is hereby adopted as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FY 2004-05

 

 

 

 

REVENUES

 

 

BUDGET

 

 

 

 

 

 

 

 

 

 

 

 

 

GENERAL FUND BALANCE

 

$2,950,476

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL REVENUES

 

$2,950,476

 

 

 

 

 

 

 

 

 

 

 

 

 

APPROPRIATIONS:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EQUIPMENT

 

 

$2,950,476

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL APPROPRIATIONS

 

$2,950,476

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

          Ms. Angus presented a resolution to adopt the Victim Witness and Juvenile Court Special Revenue Fund.

 

          Commissioner Adams made a motion to approve the Victim Witness and Juvenile Court Special Revenue Fund resolution; Commissioner Harper seconded.

 

          Mr. Bush stated the funds are collected and deposited straight into a separate fund.  Ms. Angus stated the funds come from the State and represent fines that are collected.  Commissioner Holman asked whether these are the funds the County typically overspends to A Friend’s House, Haven House and other 501 organizations.  Ms. Angus stated some have been funded from this fund and some from the General Fund.  She stated the funds are mostly turned over to the District Attorney and Solicitor to cover expenses the County would have anyway.  Chairman Maddox said by law it is supposed to go to several different funds, but most of it goes to one department. 

 

          Commissioner Holman asked whether the resolutions being adopted will be a part of the minutes.  Ms. Craig answered affirmatively, noting the original resolutions will be retained as well.

 

         

          Commissioner Adams’ motion passed by a vote of 5-0, with Commissioners Freedman, Holder, Holman, Harper and Adams in favor.

 

 

 

 

VICTIM WITNESS & JUVENILE CT. SPECIAL REVENUE FUND

 

ANNUAL OPERATING BUDGET

 

 

 

 

 

 

 

 

 

 

Whereas, the County Code of Henry County, Georgia requires the preparation and

 

formal adoption of an Annual budget by said Board; and

 

 

 

 

 

 

 

 

 

 

 

 

Whereas, the Board of Commissioners of Henry County has studied the proposed

 

budget and after revision of same does hereby approved FY 2004-05 Proposed

 

Budget;

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Now, Therefore Be It Resolved by the Board of Commissioners of Henry County,

 

Georgia that the Fiscal Year 2004-05 Budget is hereby adopted as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FY 2004-05

 

 

 

REVENUES

 

 

 

BUDGET

 

 

 

 

 

 

 

 

 

 

 

 

CASH ON HAND

 

 

 

$675,116

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL REVENUES

 

 

$675,116

 

 

 

 

 

 

 

 

 

 

 

 

APPROPRIATIONS:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

VICTIM WITNESS & JUVENILE CT.

 

$675,116

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL APPROPRIATIONS

 

 

$675,116

 

 

 

 

 

 

 

 

 

 

 

 

 

 

          Ms. Angus presented a resolution concerning the Hotel/Motel Fund. 

 

          Commissioner Holman made a motion to approve the annual operating Hotel/Motel Fund in the amount of $253,082 (listed below); Commissioner Harper seconded.

 

          Commissioner Adams asked whether the Board is required to donate the funds to the Chamber of Commerce.  Chairman Maddox stated the funds go to the Visitors Bureau.  Commissioner Freedman stated that is where it is supposed to go.  Ms. Angus stated the Board is not required to give the funds to the Chamber, but if the Board keeps them in the County, the Board will have to produce that service.  Commissioner Freedman stated the hotel/motel owners came in four years ago and complained vocally the money does not go to the Convention Visitors Bureau and they are not getting the service out of the funds.  He stated the Convention Visitors Bureau has paid for intersection lighting at least once.  Commissioner Freedman suggested the Board approve the resolution pending budgetary input from the Chamber of Commerce showing where the money is going.  Commissioner Holder stated it is possible the Board will not be involved in the future in hotel/motel taxes due to the number of annexations which are occurring. 

 

          Commissioner Holman’s motion passed by a vote of 5-0, with Commissioners Freedman, Holder, Holman, Harper and Adams in favor.

 

 

 

HOTEL/MOTEL FUND

ANNUAL OPERATING BUDGET

 

 

 

 

 

 

 

 

Whereas, the County Code of Henry County, Georgia requires the preparation and

formal adoption of an Annual budget by said Board; and

 

 

 

 

 

 

 

 

 

 

Whereas, the Board of Commissioners of Henry County has studied the proposed

budget and after revision of same does hereby approved FY 2004-05 Proposed

Budget;

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Now, Therefore Be It Resolved by the Board of Commissioners of Henry County,

Georgia that the Fiscal Year 2004-05 Budget is hereby adopted as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FY 2004-05

 

 

 

REVENUES

 

 

BUDGET

 

 

 

 

 

 

 

 

 

 

 

HOTEL/MOTEL TAX

 

$253,082

 

 

 

 

 

 

 

 

 

 

 

TOTAL REVENUES

 

$253,082

 

 

 

 

 

 

 

 

 

 

 

APPROPRIATIONS:

 

 

 

 

 

 

 

 

 

 

 

 

 

CHAMBER OF COMMERCE

$139,536

 

 

 

OPERATING TRANS TO GEN FD

$113,546

 

 

 

 

 

 

 

 

 

 

 

TOTAL APPROPRIATIONS

 

$253,082

 

 

 

 

 

 

 

 

 

 

 

 

          Ms. Angus presented a resolution for the Law Library Fund annual operating budget.

 

          Commissioner Harper made a motion to approve the Law Library Fund Annual Operating budget resolution (listed below); Commissioner Adams seconded.

 

          Commissioner Holman asked what the Law Library fund is used for.  Commissioner Harper said there is a Law Library Fee collected with everything that is filed in the Court.  Commissioner Holman stated part of the funds may be used to partially pay for renovations to the old Courthouse. 

 

          Commissioner Harper’s motion passed by a vote of 5-0, with Commissioners Freedman, Holder, Harper, Adams and Holman in favor.

         

 

 

 

 

 

 

 

 

 

 

 

LAW LIBRARY FUND

 

 

 

 

 

 

 

 

 

 

ANNUAL OPERATING BUDGET

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Whereas, the County Code of Henry County, Georgia requires the preparation and

 

 

 

 

 

 

 

 

 

 

formal adoption of an Annual budget by said Board; and

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Whereas, the Board of Commissioners of Henry County has studied the proposed

 

 

 

 

 

 

 

 

 

 

budget and after revision of same does hereby approved FY 2004-05 Proposed

 

 

 

 

 

 

 

 

 

 

Budget;

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Now, Therefore Be It Resolved by the Board of Commissioners of Henry County,

 

 

 

 

 

 

 

 

 

 

Georgia that the Fiscal Year 2004-05 Budget is hereby adopted as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FY 2004-05

 

 

 

 

 

 

 

 

 

 

 

 

 

REVENUES

 

 

BUDGET

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LAW LIBRARY FINES

 

$25,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL REVENUES

 

$25,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPROPRIATIONS:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LAW LIBRARY FUND

 

$25,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL APPROPRIATIONS

 

$25,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

          Ms. Angus presented a resolution for the Special Purpose Local Option Sales Tax I Annual Operating Budget.

 

          Commissioner Holman made a motion to approve the SPLOST I annual operating budget in the amount of $11,973,365 (listed below); Commissioner Harper seconded.

 

          Commissioner Holman stated last year the Board closed out SPLOST I by each Commissioner designating $1.7 million each for projects.  He said SPLOST I has “grown money.”  Ms. Angus stated that is not accurate because there was $17 million plus in SPLOST I, all of which was allocated, and $5.6 million, which was not allocated to a District but designated for the East Lake Extension project.  She said the amount in this resolution is the amount remaining to be spent, noting roads must be designed, etc. out of the $17 million pool.  She stated budgets are not reality, but are reflections of things to come.  Ms. Angus said when she started as County Manager the Board thought the budget was $6 million short, and the Board ended the year with $9 million over, and another $3 million has been included in fund balance because of tight spending.  She said at some point the Board must have confidence in staff.  Commissioner Holman said he trusts staff, but he does not understand some of the information.  Chairman Maddox suggested any Commissioner sit down with the County Manager individually to discuss questions about information they do not understand. 

 

          Commissioner Holman’s motion passed by a vote of 5-0, with Commissioners Freedman, Harper, Holman, Holder and Adams in favor.

 

 

 

SPECIAL PURPOSE LOCAL OPTION SALES TAX I

ANNUAL OPERATING BUDGET

 

 

 

 

 

 

 

 

Whereas, the County Code of Henry County, Georgia requires the preparation and

formal adoption of an Annual budget by said Board; and

 

 

 

 

 

 

 

 

 

 

Whereas, the Board of Commissioners of Henry County has studied the proposed

budget and after revision of same does hereby approved FY 2004-05 Proposed

 

Budget;

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Now, Therefore Be It Resolved by the Board of Commissioners of Henry County,

Georgia that the Fiscal Year 2004-05 Budget is hereby adopted as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

REVENUES

 

 

FY 2004-05

 

 

 

 

 

 

 

BUDGET

 

 

 

PROJECT INCOME

 

 

 

 

 

INTEREST

 

 

$0

 

 

 

CASH ON HAND

 

 

$85,000

 

 

 

 

 

 

 

$11,888,365

 

 

 

TOTAL REVENUES

 

 

 

 

 

 

 

 

 

$11,973,365

 

 

 

APPROPRIATIONS:

 

 

 

 

 

 

 

 

 

 

 

 

 

CAPITAL PROJECTS

 

 

 

 

 

ROAD PROJECTS

 

$1,924,035

 

 

 

 

 

 

 

$10,049,330

 

 

 

TOTAL APPROPRIATIONS

 

 

 

 

 

 

 

 

 

$11,973,365

 

 

 

 

          Ms. Angus presented a resolution to approve the Special Purpose Local Option Sales Tax II Annual Operating Budget.

 

          Commissioner Holman made a motion to approve the SPLOST II Annual Operating Budget resolution (listed below); Commissioner Adams seconded.

 

          Commissioner Freedman stated the resolution lists Capital Projects in the amount of $26 million.  He said this is the appropriate time to discuss the senior centers.  Ms. Angus stated this is not actually the proper time to talk about the centers because a budget was published on a $90 million figure.  She noted there will be discussion later today about amending this proposed budget.  Commissioner Holman asked where the resolution is which will amend this document.  Ms. Angus stated the detail of the proposed resolution will be created as the discussions are held and decisions made by the Board.  Ms. Angus stated this proposed resolution, which budgets $61 million, covers Fiscal Year 2004/05.  Commissioner Holman asked whether this means $61 million will be collected during the next fiscal year.  Ms. Angus stated cash on hand is $39 million, projected income is $21 million, and interest $239,000.  She noted the budget must be balanced between Revenues and Expenditures.

 

          Commissioner Holman’s motion passed by a vote of 5-0, with Commissioners Freedman, Holder, Holman, Adams and Harper in favor.

         

 

SPECIAL PURPOSE LOCAL OPTION SALES TAX II

ANNUAL OPERATING BUDGET

 

 

 

 

 

 

 

 

Whereas, the County Code of Henry County, Georgia requires the preparation and

Formal adoption of an Annual budget by said Board; and

 

 

 

 

 

 

 

 

 

 

Whereas, the Board of Commissioners of Henry County has studied the proposed

budget and after revision of same does hereby approved FY 2004-05 Proposed

 

Budget;

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Now, Therefore Be It Resolved by the Board of Commissioners of Henry County,

Georgia that the Fiscal Year 2004-05 Budget is hereby adopted as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FY 2004-05

 

 

 

REVENUES

 

 

BUDGET

 

 

 

 

 

 

 

 

 

 

 

PROJECT INCOME

 

$21,995,410

 

 

 

INTEREST

 

 

                                   $239,846

 

 

 

CASH ON HAND

 

 

$39,000,000

 

 

 

 

 

 

 

 

 

 

 

TOTAL REVENUES

 

$61,195,256

 

 

 

 

 

 

 

 

 

 

 

APPROPRIATIONS:

 

 

 

 

 

 

 

 

 

 

 

 

 

CAPITAL PROJECTS

 

$26,028,368

 

 

 

ROAD PROJECTS

 

$35,166,888

 

 

 

 

 

 

 

 

 

 

 

TOTAL APPROPRIATIONS

 

$61,195,256

 

 

 

 

 

 

 

 

 

 

 

 

          Ms. Angus presented the below-listed resolution relative to the Impact Fees Annual Operating budget. 

 

          Commissioner Harper made a motion to approve the resolution for Impact Fees Annual Operating budget (listed below); Commissioner Holman seconded; and the motion passed by a vote of 5-0, with Commissioners Freedman, Holder, Holman, Harper and Adams in favor.

           

 

IMPACT FEES

ANNUAL OPERATING BUDGET

 

 

 

 

 

 

 

 

Whereas, the County Code of Henry County, Georgia requires the preparation and

formal adoption of an Annual budget by said Board; and

 

 

 

 

 

 

 

 

 

 

Whereas, the Board of Commissioners of Henry County has studied the proposed

budget and after revision of same does hereby approved FY 2004-05 Proposed

Budget;

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Now, Therefore Be It Resolved by the Board of Commissioners of Henry County,

Georgia that the Fiscal Year 2004-05 Budget is hereby adopted as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FY 2004-05

 

 

 

REVENUES

 

 

BUDGET

 

 

 

 

 

 

 

 

 

 

 

IMPACT FEE

 

 

$3,746,000

 

 

 

INTEREST

 

 

       $8,000

 

 

 

 

 

 

 

 

 

 

 

TOTAL REVENUES

 

$3,754,000

 

 

 

 

 

 

 

 

 

 

 

APPROPRIATIONS:

 

 

 

 

 

 

 

 

 

 

 

 

 

OTHER COST

 

 

$3,754,000

 

 

 

 

 

 

 

 

 

 

 

TOTAL APPROPRIATIONS

 

$3,754,000

 

 

 

 

 

 

 

 

 

 

 

 

 

          Ms. Angus presented a resolution pertaining to the Stormwater Fund Annual Operating budget. 

 

          In order to open discussion, Commissioner Holman made a motion to approve the Stormwater Fund Annual Operating budget (listed below); Commissioner Adams seconded.

 

          Commissioner Holman asked what this budget covers and what the sources of revenue are.  Ms. Angus stated the source of revenue will be the fee that is implemented in October.  She stated the $810,000 listed in Fund Balance is the loan the Board agreed, by resolution, to make for stormwater start-up and to recapture when the stormwater program starts up.  She stated the Fund Balance came from the General Fund as the source, but it was a balance sheet transaction; it is not an income statement transaction.  Commissioner Holman asked what would happen to this budget if the Board did not fund through the mail-out to the citizens.  Ms. Angus stated in that event the General Fund would have to pay what has been spent to date and the loan made to the utility would be a bad debt.

 

          Commissioner Freedman stated he is not sure it was made clear to citizens that this is a Federal and State mandate.  He said the program was mandated, but no funds were allocated to assist in the program.  He said the program’s purpose is to clean up all streams in order to protect the water sources.  He stated the $1.6 million in this resolution is the “tip of the iceburg” and is not near what it will cost to run this program.

 

          Chairman Maddox stated he and Mr. Taylor are working with a local television station to broadcast information about the stormwater program. 

 

          Commissioner Holman stated the mechanics of stormwater fee collection is not in place, so the County Manager is anticipating the Board will adopt a resolution levying a fee.  He said if the Board does not adopt a resolution levying the fee, the General Fund will fund stormwater.  Ms. Angus stated the budget contains a $24 million fund balance for emergency situations, but hopefully it will not be necessary to use the fund balance for the stormwater program.

 

          Commissioner Holder stated it is a Federal mandate to set up the stormwater management fund.  He said he is not going to support this resolution because of the way the entire program is set up.  He said the first reason he cannot support the resolution is because staff is not in place.  He said he thinks there are different avenues to address the stormwater issue.  Commissioner Holman stated he is also not going to vote for this resolution.  He said he understands the consequences of this resolution not being approved; that if the fee is not collected there will be a bad debt.  He stated he is for stormwater management, noting Henry County received one of the first WaterFirst Certificates issued, however, he is against the financial part of this program.  Ms. Angus stated the County has “moved down this road methodically with a mandate we don’t have a choice about.”  She noted the County is responsible for the stormwater management program and it has not been assigned to anyone else at this moment.  She said the program must be funded and if the resolution does not pass, then the money will go away on July 1 and the personnel will go away and that is not what the Board wants to do.  She stated it is reasonable to pass this budget and if the Board wants to make another decision about stormwater and who will manage it, then that decision may be made. 

 

          Commissioner Freedman said he does not think the Board can continue to assess property owners more fees.  He said he would like to find an alternative method to pay for this program.  He said he does not have any problem passing the operating budget, however, he has not accepted the method of how it will be funded.  He said he is sorry the letters went out to citizens about the stormwater utility and he did not know the letters were mailed until he received one.  He said alternative ways of paying for the program should have been explored first.

 

          Chairman Maddox said the Board discussed the mandated stormwater program months ago and there are deadlines which must be met.  Commissioner Holder stated this is mandated and it must be done, but the point is whether it is done through the assessment to each property owner or do we use part of the $7 million to fund the program.  

 

          Commissioner Holman stated the Board should have reviewed and had input in the letter prior to mailing.  He said his District may have had another issue which could have been included in the mass marketing.  Ms. Angus said if a Commissioner gets permission from the Board the County will mass market an issue as long as it meets certain guidelines.

 

          Commissioner Freedman made a motion to call the question; Commissioner Holman seconded; and the motion passed by a vote of 5-0, with Commissioners Freedman, Holder, Holman, Adams and Harper in favor.

 

          Commissioner Holman’s motion to approve the resolution passed by a vote of  4-2, with Commissioners Maddox, Freedman, Harper and Adams in favor; and Commissioners Holman and Holder opposed.

 

 

 

STORMWATER FUND

 

ANNUAL OPERATING BUDGET

 

 

 

 

 

 

 

 

 

 

Whereas, the County Code of Henry County, Georgia requires the preparation and

 

formal adoption of an Annual budget by said Board; and

 

 

 

 

 

 

 

 

 

 

 

 

Whereas, the Board of Commissioners of Henry County has studied the proposed

 

budget and after revision of same does hereby approved FY 2004-05 Proposed

 

Budget;

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Now, Therefore Be It Resolved by the Board of Commissioners of Henry County,

 

Georgia that the Fiscal Year 2004-05 Budget is hereby adopted as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FY 2004-05

 

 

 

REVENUES

 

 

 

BUDGET

 

 

 

 

 

 

 

 

 

 

 

 

STORMWATER COLLECTIONS

 

$799,505

 

 

 

FUND BALANCE

 

 

 

$810,000

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL REVENUES

 

$1,609,505

 

 

 

 

 

 

 

 

 

 

 

 

APPROPRIATIONS:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

STORMWATER FUND

 

 

$1,609,505

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL APPROPRIATIONS

 

 

$1,609,505

 

 

 

 

 

 

 

 

 

 

 

 

 

          Commissioner Harper made a motion to approve the Annual Operating Budget Resolution for E-911 (listed below); Commissioner Adams seconded.

 

          Commissioner Holman said it bothers him that the County cannot operate the 911 system off of the phone fees and it must be supplemented from the General Fund.   He asked whether the corrective measures taken this year fixed the previous problems with the 911 system.  Mr. Magnaghi stated the system is being implemented and approximately two weeks ago a microwave system was started.  He said the improvements will be up and running in approximately 90 days.

 

          Commissioner Harper’s motion passed by a vote of 5-0, with Commissioners Freedman, Holder, Harper, Holman and Adams in favor.

         

 

 

E-911 FUND

 

ANNUAL OPERATING BUDGET

 

 

 

 

 

 

 

 

 

 

Whereas, the County Code of Henry County, Georgia requires the preparation and

 

formal adoption of an Annual budget by said Board; and

 

 

 

 

 

 

 

 

 

 

 

 

Whereas, the Board of Commissioners of Henry County has studied the proposed

 

budget and after revision of same does hereby approved FY 2004-05 Proposed

 

Budget;

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Now, Therefore Be It Resolved by the Board of Commissioners of Henry County,

 

Georgia that the Fiscal Year 2004-05 Budget is hereby adopted as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FY 2004-05

 

 

 

REVENUES

 

 

 

BUDGET

 

 

 

 

 

 

 

 

 

 

 

 

E-911 CHRGS-LAND

 

 

$1,273,713

 

 

 

E-911 FUND

 

 

 

$913,039

 

 

 

INTEREST

 

 

 

$13,000

 

 

 

OPERATING TRANSFER-GEN

 

$939,687

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL REVENUES

 

 

$3,139,439

 

 

 

 

 

 

 

 

 

 

 

 

APPROPRIATIONS:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

E-911 FUND

 

 

 

$3,139,439

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL APPROPRIATIONS

 

 

$3,139,439

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

          Ms. Angus presented a resolution for the Annual Operating Budget for Debt Service.

 

          Commissioner Freedman made a motion to approve the Annual Operating Budget for Debt Service Resolution (listed below); Commissioner Harper seconded.

 

          Commissioner Holman asked what the resolution covers.  Ms. Angus stated it covers all of the debt payments the County has an obligation to make.  As examples, Ms. Angus listed the debt service on the 911 system and the County Administration Building.

 

          Commissioner Freedman’s motion passed by a vote of 5-0, with Commissioners Freedman, Harper, Holder, Holman and Adams in favor.

 

DEBT SERVICE

ANNUAL OPERATING BUDGET

 

 

 

 

 

 

 

 

Whereas, the County Code of Henry County, Georgia requires the preparation and

formal adoption of an Annual budget by said Board; and

 

 

 

 

 

 

 

 

 

 

Whereas, the Board of Commissioners of Henry County has studied the proposed

budget and after revision of same does hereby approved FY 2004-05 Proposed

Budget;

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Now, Therefore Be It Resolved by the Board of Commissioners of Henry County,

Georgia that the Fiscal Year 2004-05 Budget is hereby adopted as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FY 2004-05

 

 

REVENUES

 

 

 

BUDGET

 

 

 

 

 

 

 

 

 

 

OPERATING TRANSFER-GEN

 

$5,709,287

 

 

 

 

 

 

 

 

 

 

TOTAL REVENUES

 

 

$5,709,287

 

 

 

 

 

 

 

 

 

 

APPROPRIATIONS:

 

 

 

 

 

 

 

 

 

 

 

 

 

DEBT SERVICE

 

 

 

$5,709,287

 

 

 

 

 

 

 

 

 

 

TOTAL APPROPRIATIONS

 

 

$5,709,287

 

 

 

 

 

 

 

 

 

 

 

          Commissioner Holman made a motion to adjourn (10:25 a.m.); Commissioner Holder seconded; and the motion passed by a vote of 5-0, with Commissioners Freedman, Holder, Harper, Holman and Adams in favor.

 

                                                          Leland Maddox, Chairman

 

Susan B. Craig, County Clerk