The Henry County
Board of Commissioners held a Regular Meeting at 9:00 a.m. on Monday, October
4, 2004, in the Community Room,
Leland Maddox, Chairman, presiding
Lee Holman, Vice-Chairman, District V Commissioner
Warren E. Holder, District I Commissioner
Gary M. Freedman, District II Commissioner
Jason T. Harper, District III Commissioner
Gerry Adams, District IV Commissioner
Also attending were Linda Angus, County Manager; Patrick Jaugstetter, County Attorney; Susan B. Craig, County Clerk; Shay Mathis, Deputy County Clerk; LaTonya Wiley, Deputy County Attorney; Rob Magnaghi, Deputy County Manager and Public Safety Division Director; Danny Taylor, Economic Development Division Director; Michael Harris, Public Works Division Director; Tommy Smith, Interim Purchasing Director; and others.
Chairman Maddox called the meeting to order and asked for an Acceptance of the Agenda. Commissioner Holman made the motion to accept the amended Agenda; Commissioner Freedman seconded. The motion carried 4-0-0 with Chairman Maddox, Commissioners Holman, Freedman, and Holder voting in favor. (Commissioners Adams and Harper were not present during this vote.)
RECOGNITION OF POLICE SERVICES PERSONNEL:
Chief Henry White, of the Henry County Bureau of Police Services, said the County has five (5) individuals who have submitted their names to be a part of the future of the Henry County Bureau of Police Services. He said they have successfully passed tests the County has set for them as well as being assessed with the help of Captains and Lieutenants from outside agencies. Chief White said these five (5) outstanding individuals should be looked upon as a credit to the department of the future. Chief White thanked the Board for taking the time to recognize them. The following are the five (5) ‘new Sergeants’ who are being promoted today:
1. Officer Howard Waddell
2. Officer Keith Going
3. Officer Christy Nebel
4. Office Vance Rosen
5. Officer Kevin Conner
Since there are five (5) officers being promoted to Sergeant and since there are five (5) Commissioners, Chairman Maddox requested each Commissioner pin the new badge on one of the newly promoted Sergeants.
Commissioner Freedman commented, “you have a new role and a new rank; you will find this more difficult than what you did before, because you have more responsibility. Maintain your professionalism, and remember this is the start to many things to come. There is no doubt in my mind that one day you will be wearing Lieutenant’s bars or Captain’s bars, and I wish you all the very best in your promotion.”
(Pictures were made of the Board Members and officers.)
Ms. “B.J.” Mathis, District II Commissioner-Elect,
said she had talked to a friend who stated she wanted to get involved in the
political works of the County, but she is not able to because she is deaf. Ms. Mathis said her friend’s request was,
“could you please, at least for the third Tuesday Night BOC Meeting, provide an
interpreter for the deaf, so I can participate in what is going on in the
County?” She said her friend loves
politics and wants to play a part in County government. Ms. Mathis stated the Police Department has
a list of interpreters in
ECONOMIC DEVELOPMENT DIVISION:
An Update Regarding the SP3 Project – Municipal Stormwater Pollution Prevention Plan.
Mr. Jim Luebbering, Department Director for Stormwater Management, introduced two employees, Ms. Jennifer Toller and Ms. Jan Barrentine, project managers for three (3) of the projects being reviewed. He said these projects appear in the County’s NPDES permit that was set in motion in late 2002/early 2003. The first is called the SP3 Report (Stormwater Pollution Prevention Plan), which is a report and follow-through procedures where the County is holding their own operations to the same standards they would require of a private industry. He said it is the County’s way of showing that it will maintain pollutants and Stormwater pollution for all of its own facilities, just like the County would demand of any private industry. He said Ms. Toller is the project manager over this project, and he asked her to step to the podium to give her report.
Ms. Toller said to insure our facilities are within compliance in the rules and regulations as are citizens and businesses, staff went to different locations that could produce pollutants in the water runoff for storms. Ms. Toller stated they had visited Fleet Services, Animal Control and Community Services and displayed pictures that had been taken. She said staff was trying to determine basic ideas to be implemented at each facility to lower the chance of pollutants at their location.
Chairman Maddox stated he would like special attention to be focused on restaurants where garbage containers are located in which disposed grease is emptied. He said some of them are not what he would like to see around that type of setting.
Ms. Toller said they had received a complaint from Code Enforcement regarding a restaurant that has grease traps in the floors that can be seen when they clean it. She said some people can take their grease to a container outside where a recycling company will come to pick up their used grease. But in this incidence, the restaurant staff was cleaning the floor, and they were shoving all the dirty, greasy water out the back, and it actually drained down to the storm drain. Ms. Toller said people are not aware that drain goes straight to the stream that is not treated, so the Stormwater Management staff talked to them and gave a warning about it.
Commissioner Freedman asked how far staff has gotten on these BMP’s, and how far along are we into implementing corrections to the problems.
Mr. Luebbering said on the SP3, staff has been talking with the people in Fleet Maintenance, Parks, and the Fire Department where corrections are being made. He said some of the BMP’s referenced, like oil grid separators and sand filters, are going to be expensive; the installation of an oil grid separator will cost approximately $30,000 which will treat about one (1) acre of impervious area. The BMP’s the County can afford presently are the chemicals used, alternative and environmentally friendly chemicals and storage practices, and what different things can be used to clean up spills. Later on, when it is affordable, the County can implement some of the BMP’s Commissioner Freedman is referring to (such as oil grid separators).
Commissioner Freedman asked for a time line for corrections, because the County needs to set an example to others.
Ms. Toller stated departments have talked to her about Purchasing spill kits and the installation of sinks, because by the end of the year, Stormwater Management can show where improvements have been made for the annual report that is to be submitted.
Ms. Angus said the first step Stormwater Management needs to take is inform management of the issues so they can be addressed.
Presentation of the “Rivers Alive Stream Walk.”
Ms. Jan Barrentine is the project manager for the
‘Rivers Alive Stream Walk.’ She said
public education is one of the key components to a Stormwater Program. Ms. Barrentine stated many people are not aware
the drains they see do not drain to a treated system and do go into local
waterways. Therefore, the State engages
in an event each year called ‘Rivers Alive Stream Walk,’ that is sponsored by
the Department of Natural Resources and ‘Georgia Adopt a Stream.’ This is a waterway cleanup event throughout
the month of October that targets cleanups across all waterways in
Request Approval of a Resolution Regarding a Memorandum of Understanding Between Henry County Board of Commissioners and Henry County Environmental Health Department.
Mr. Luebbering said the last item is the ‘MOU’ (Memorandum of Understanding) with the Environmental Health Department that was presented back in July in a meeting with the Environmental Health. The ‘MOU’ is in the County’s permit and is a required NPDES activity. It is operating procedures with environmental health as far as how to make sure the Stormwater conveyances are designed so that Stormwater is not mixing with the areas that are reserved for septic systems and the different installation and maintenance practices to make sure pollutants are not being pulled out of those areas and being brought down to the creeks.
Ms. Glenda Scott, Environmental Health Director, referenced the grease from the restaurants and said that is a part of her department’s inspection to make sure restaurants are properly disposing of their grease, and her inspectors will report to Stormwater Management any potential problems or violations.
Mr. Luebbering asked the Chairman to sign this resolution, and said it has not changed from the last time the Board had seen it, except it will have the Chairman’s signature rather than his.
Mr. Leon Forrer, from the audience, asked if the County has an illicit discharge ordinance in place.
Mr. Luebbering stated, at this point, the answer is ‘no;’ he said the County will be required to have an illicit discharge ordinance in April, 2005 through the Metro North Georgia Association. He said there will be six (6) model ordinances required as of next April, and at that point his department will bring it to the Board of Commissioners for approval of the model ordinances.
Mr. Forrer asked if there will be any enforcement capabilities.
Mr. Patrick Jaugstetter,
Chairman Maddox asked if in the future the Stormwater Management team have any arrest authorities or citation authorities.
Mr. Jaugstetter stated Stormwater Management could be given some authority; this would depend on what the Board of Commissioners would like to do.
Commissioner Freedman said we could give the Stormwater Management team citation authority.
Mr. Forrer thought that was a good idea.
Commissioner Holman made the motion to approve the resolution; Commissioner Holder seconded. The motion carried 5-0-0 with Commissioners Holman, Holder, Freedman, Adams, and Harper voting in favor.
ADMINISTRATION AND FINANCE:
Resolution Requesting Approval of a Bid to Purchase Janitorial Supplies.
Sealed bids were solicited to purchase janitorial supplies on a renewable contract basis. Twelve (12) vendors submitted bids that met the required specifications for this contract. Funds are budgeted within the various departments for this commodity, and Supply Solutions, Inc.’s bid met bid specifications. The Board of Commissioners awards the bid for the purchase of janitorial supplies to Supply Solutions, Inc. as a unit/price contract with no fixed quantities or amounts; prices shall remain fixed for the contract period, and supplies will be ordered as required and approved. This contract will be available to all County departments for these purchases as a unit/price contract.
Commissioner Holder made the motion to approve the resolution; Commissioner Holman seconded. The motion carried 5-0-0 with Commissioners Harper, Holder, Holman, Freedman, and Adams voting in favor.
Resolution Requesting Approval to Adopt and
Establish Compensation to
The Henry County Board of Registrars provides, upon
request, voter registration data to the public.
The Georgia Technology Authority maintains the mainframe computer system
that stores the voter registration data and will provide, at no cost to the
County, updated data each month that can be loaded on the County’s AS400. The Henry County GIS Department already has
an established procedure for collecting fees from the public and can produce
the voter registration data in an electronic format or as a paper file. The County’s charge for these services will
be the same price as the State of
Commissioner Holman made the motion to approve the resolution; Commissioner Adams seconded. The motion carried 5-0-0 with Commissioners Holman, Adams, Holder, Harper, and Freedman voting in favor.
PUBLIC WORKS DIVISION:
Emergency SPLOST Matters.
Mr. Michael Harris, Public Works Division Director, stated there were no SPLOST matters at this time.
AGENDA AMENDMENTS/EMERGENCY AGENDA ITEMS:
Request Approval of Funding to Bid and Purchase Picnic Tables from District II Special Project Funds.
The Henry County Board of Commissioners wishes to
approve funding to bid and purchase six (6) standard picnic tables and two (2)
handicap accessible tables not to exceed $5,600 total, delivered and
installed. The issues addressed herein
are due to the need for picnic tables at the pavilions in
Commissioner Freedman made the motion to approve the resolution; Commissioner Holman seconded. The motion carried 5-0-0 with Commissioners Freedman, Holman, Holder, Adams, and Harper voting in favor.
Request Approval of a Resolution for the Purpose of Eliminating the Police Recruitment Pay Policy.
On the 7th day of December, 1999, Henry
County Board of Commissioners adopted a Recruitment Pay Policy by resolution in
an effort to encourage the recruitment and retention of certified law
enforcement officers. The Board of
Commissioners adopted a Pay Plan on the 4th day of December, 2003,
which provides beginning salaries that meet or exceed the Metropolitan Atlanta
average, but it is no longer beneficial to
Commissioner Holder made the motion to approve the resolution; Commissioner Holman seconded.
Commissioner Freedman asked how many vacancies are in the department presently.
Chief Henry White, of the Henry County Bureau of Police Services, stated there are thirty (30) vacancies, and the Board has approved an additional fifteen (15) with five (5) Community Service Officers.
Ms. Angus said within the department, there was some abuse of the recruitment incentive; the person who was responsible for recruiting took the pay ($1,000) the County had given to whoever recruited. She said this was a misuse, and the conclusion the Board has reached is the $1,000 is not the thing to do to be competitive. Ms. Angus said the $1,000 is not a useful tool; therefore, the County needs an overall recruitment and retainage approach.
The motion carried 5-0-0 with Commissioners Freedman, Holman, Harper, Holder, and Adams voting in favor.
Mr. Bill Satterwhite, Jr., a
Ms. Tyrena Echols, an advocate for Children’s Services for fifteen (15) years, has expressed an interest in filling this vacant position; therefore, the McIntosh Trail Community Service Board has nominated Ms. Echols.
Ms. Susan B. Craig,
Chairman Maddox read the resolution and asked for a motion.
Commissioner Freedman made the motion to approve the appointment of Ms. Tyrena Echols to the McIntosh Trail Community Service Board; Commissioner Adams seconded. The motion carried 5-0-0 with Commissioners Freedman, Adams, Holder, Harper, and Holman voting in favor.
Request Approval of a Resolution Regarding Recovering False Alarm Penalties.
Mr. Patrick Jaugstetter,
Request Approval for
The S.W.A.T. Team is currently equipped with expired tactical vests needed for high-risk entries and are in need of being replaced using forfeiture asset seizure funds. The current tactical vests do not include the side panels or arm panels, both of which are essential in protecting the officers during a tactical entry. G. T. Distributor’s Inc., a company participating under State contract, provided a quote for twenty (20) tactical vests and appropriate side and arm panels in the amount of $30,395.20.
Commissioner Adams made the motion to approve the request; Commissioner Freedman seconded. The motion carried 5-0-0 with Commissioners Adams, Freedman, Holder, Harper, and Holman voting in favor.
Request Approval to Accept the CJCC Grant Award and Approval of a Budget Amendment Regarding this Grant.
The CJCC has granted
General Fund: $10,000.00 from Appropriated Fund
Balance to $10,000.00 Professional.
Commissioner Harper made the motion to approve the request; Commissioner Adams seconded. The motion carried 5-0-0 with Commissioners Harper, Adams, Freedman, Holder, and Holman voting in favor.
Commissioner Holder commended the entire Board for allowing the meeting to run very smooth, and he said he was proud to see it.
Commissioner Freedman thanked Ms. Shay Mathis, Deputy County Clerk, for organizing the packets with all the attachments, because a lot of last minute things were submitted and Ms. Mathis had the knowledge to put everything together.
10/13/04 Wednesday 6:30 p.m. Quarterly meeting with the Board of
10/18/04 Monday 9:00 a.m. Regular BOC Meeting
10/19/04 Tuesday 6:30 p.m. Regular BOC Meeting
11/01/04 Monday 9:00 a.m. Regular BOC Meeting
11/02/04 Tuesday 9:00 a.m. Regular BOC Meeting
Commissioner Holder made the motion to adjourn into
Executive Session, in accordance with the provisions of O.C.G.A. 50-14-3, and
other applicable laws, and pursuant to advice by Patrick Jaugstetter, the
Commissioner Holman made the motion to reconvene into Public Session; Commissioner Adams seconded. The motion carried 4-0-0 with Commissioners Holman, Adams, Harper, and Holder voting in favor. (Commissioner Freedman was not present to vote.)
Commissioner Holman made the motion to authorize the Chairman to sign the affidavit to approve the Executive Session; Commissioner Harper seconded. The motion carried 4-0-0 with Commissioners Holman, Harper, Adams, and Holder voting in favor. (Commissioner Freedman was not present to vote.)
Commissioner Holman made the motion to amend the
Agenda out of public necessity and to move a resolution for the purpose of
further defining the Health Insurance Retirement Benefits for
Commissioner Holman made the motion to amend the
Agenda and to move a resolution authorizing condemnation of sixty-nine (69) +/-
Commissioner Holman made the motion to amend the Agenda and to move a resolution authorizing condemnation of .21 acres in Land Lot 41 in the 6th District of Henry County, Georgia, for road purposes – Pates Creek condemnation; Commissioner Harper seconded. (Commissioner Freedman entered the room.) The motion carried 5-0-0 with Commissioners Holman, Harper, Freedman, Holder, and Adams voting in favor.
Commissioner Holman made the motion to adjourn at 12:07 p.m.; Commissioner Adams seconded. The motion carried 5-0-0 with Commissioners Holman, Adams, Harper, Freedman, and Holder voting in favor.
Leland Maddox, Chairman
Peggy L. Malcolm, Deputy County Clerk